6 Keys to PMO Methodology Implementation
1. Establish a Defined Selection Process
Any successful project management office is careful when selecting projects to be undertaken. Acceptable projects must fall within certain criteria, such as financial viability and profitability, alignment with the organization’s strategy, adaptability in the event of future shifts in strategy or technology, the relative risk factor for success, scalability, and the legal and ethical implications (does the project comply with local, national, and/or international regulations?).
2. Identify the Project’s Objective(s)
From the outset, establish measurable objectives for the project in question. Define how those objectives will be measured. Identify key performance indicators which can monitor progress or reveal any bottlenecks or other obstacles hindering success.
3. Define the Function and Scope of the Project Management Office
A project management team can function in three fundamental manners. It can act in a supportive role as advisors or consultants, as a controlling agent by, for instance, establishing protocols and mandating compliance, or by assuming direct control and management of the projects. Those boundaries should be clarified from the outset to ensure full support from sponsors and stakeholders.
In addition, other questions should be addressed. To whom will the team report? Will train project managers throughout the organization? Will it interact in other ways with various departments or be siloed? While subject to change, the project management office’s scope should always be transparent and clearly defined.
4. Be Certain the Project Management Team Has the Full Support of Its Sponsor
5. Engage Stakeholders
6. Always Be Open to Improvement
Downtime, differing standards in various departments, poor communication and documentation, as well as other inefficiencies are the bane of any successful business. While standardization, scalability, and agility are all desired qualities, they cannot be achieved if a project team, or the organization as a whole, are not open to new techniques, tools, and methods.
No manager or team can organize or execute a project without both a passion for problem-solving and the experience of past successes. Consistency and inspiration must work hand in hand. To get your critical project on the track to green, consult Project Genetics today.